The person exercising the authority of employment on behalf of the University shall ensure that the employment contract or other agreement establishing any type of employment relationship between the University and the Researcher/Inventor/Innovator/Creator includes a provision placing the Researcher/Inventor/Innovator/Creator under the scope of the Policy.
Students, including undergraduate, graduate and postdoctoral fellows of the University undertaking research shall be bound by this Policy.
The person authorised to enter into an agreement on behalf of the University shall ensure that Researchers/Inventors/Innovators/Creators not employed by the University, including Visiting Researchers, shall sign an agreement to be bound by this Policy and an assignment agreement in respect of ownership of IP created by them in the course of their activities that arise from their association with the University before commencing any research activity at the University.
Notwithstanding Paragraph 4.3., special arrangements may be needed to meet prior obligations of Visiting Researchers. Any such requested special arrangements shall be assessed and decisions shall be taken on a case-by-case basis by the person or Unit designated by the University.
Special arrangements may be needed for research activities pursued by a Researcher employed by the University, but working in another institution as academic visitor. In such cases, the Researcher may be required by a third party to sign any document which might affect the University’s IP Rights. In order to avoid any subsequent disputes, the Researcher is not permitted to sign any such documents without the written approval of the person or Unit designated by the University. The approval shall not be denied if no University IP Rights are being affected. If such a document affects the University’s IP Rights, the University shall initiate negotiations to enter into an agreement with the third party, as described in Section 5.
Rights and obligations under this Policy shall survive any termination of enrolment or employment at the University.